BBQ Cook (Thursday evening only)
Director’s Assistant (Guardian Angel)
EVERYONE who volunteers is needed for set-up and take-down (see below)
Classroom Leaders: are leaders of a group of the same age/stage children and will go with them to each activity centre. There will be times in the day for these leaders to do study periods with their group. The curriculum and suggestions for activities for each age/stage will be given to you. Each councilor is expected to attend two briefing sessions, (Sat. May 25 & June 22, 2013). The hope is to have a team of an adult (18+ years), and a youth (will have completed grade 8) for each of these groups.
BBQ Leader - This person will gather the responses by Tuesday of VBS week. The BBQ is on Thursday evening. This person will also be responsible for set-up and takedown of the necessary tables and food items. Details of other years VBS BBQ will be available for use. She/he may recruit other VBS volunteers as needed. This is often the Snack Leader.
BBQ Cook - (usually two Knight of Columbus volunteer). These persons will cook the provided hamburgers and hotdogs at the barbecue on Thursday of the camp week. One of these persons will need to contact the Knight of Columbus person who stores the BBQ and make arrangements to have it ready for the event.
Craft Leader is responsible for setting up the craft of each of the five days for each group of children. Typically a trolly is used to transport the craft to the ‘classroom area” so the Craft Leader goes to the children. Curriculum will be given to you for each group. This person will be responsible for purchasing the necessary supplies for the number of children attending; will work closely with the core-planning group to ensure continuity for each day; and will need an assistant for the week. Also responsible for updating inventory list of supplies with the help of the Director and Craft assistant. This is usually done by the end of April. The Craft Leader will also have one sample of the five crafts for the first workshop, May 25th. At set-up night, the Friday before VBS they make sure each classroom/group area has a “basket” of craft/office supplies. This large flat basket will have: scissors (1 per adult and child in the group), Crayons (8 per child), Pencils (1 per child/adult in group + 2 extra), Pencil Sharpener (1 per group), “T”Pins (for those with office divider walls), Straight Pins (for those with fabric/cloth walls), Glue (at least 2 squeeze bottles), Stapler (regular size), staples, Tape-scotch or the like (1 per group), Tape-Masking (1 per group), Hole Punch (if there are enough otherwise these stay on craft cart)
The Craft Assistant will help the coordinator in preparing, distributing and initiating the craft, and help with up-dating the supply inventory. An expense form is filled out to reimburse for craft expenses; signed by both Leader & Director.
Director ‘s Assistant (AKA Guardian Angel) is a person who supports the efforts of the Director in administrating the smooth functioning of the VBS registration, planning and week-long camp. This person ensures that all “Responsible Ministry” forms are in order according to the parish/diocesan protocol and keeps the director on time.
Décor Leader and Assistant- This person will be responsible for setting up and taking down the décor in the Narthex, Annex, Library and Hall of the church. This décor will reflect the year’s theme. Ideally this person is part of the planning-core team. This person will also be responsible for the backdrops in the Faith Leader’s area and will require at least one assistant.
Faith Leader: This person will have a strong Faith life and be prepared to teach each group of children the material pertaining to the theme of the day, during each day. The groups will come to you. You will be given a manual and schedule of times. This person will be expected to attend planning meetings in preparation for the week of VBS.
Floater/Helper/Time Keeper - This person will be the one to go to each group 5 minutes before the time they will need to move onto the next activity. A schedule will be given for this purpose. This person fills in where needed throughout the day. Floater or Helper is a person who gives assistance to all areas of activity and fills in where needed throughout the day. This person is especially helpful at snack and during our 1-1/2 hour lunch / play time.
Fun & Games & Skit Leader- This person will be familiar with a variety of sport-like activities that can be set-up in the parking lot or the adjacent park during the hour break after lunch and during a fun and activity time of day for each group. This person will be aware of age appropriate games for the groups present. Fun & Games manual and supplies as required will be provided. If any help is needed this person will be required to ask others for it. This person will also be responsible for preparing the daily Virtue Demonstration at each Opening Assembly and getting the required number of participants for each skit of each day from the list of volunteers. See the Director for copies of this daily skit.
Mary Grotto Visits - This person will bring the children by group to our Grotto on the Church’s front lawn. In this 15-minute time allotment, the children will hear what the Grotto is for and have a chance for private prayer. Group prayer may also be shared depending on interest of the group. This person is often the same person who does the Tabernacle visits. Tabernacle visits:This person will take each group of children into our Chapel and allow them to respectfully experience this space. This person will model and speak about what the tabernacle is and how we respect it. There will be time for questions and personal prayer. If interest is shown, a short group prayer can be said. There is 15 minutes allotted for each group. Some may need less time. This person is often the same person who does the Mary Grotto Visits.
Music Leader - This person is one who loves music and children; ideally can play an instrument, (though a CD/DVD is available to use instead), and has teaching experience. This person prepares the music for the week using the music guidebook, is prepared to teach the staff at least the theme song with actions at the training session, and is available during the full week to teach each group as per the schedule. They will assist where needed for the Thursday evening concert BBQ and will need an assistant.
Newsletter Editor and Assistant: These persons are computer literate, have access to one laptop that can come with them to the VBS; will write a short article pertaining to the theme of the day, might include a photo or two of the previous day, and clues of the theme for the next day in a daily newsletter. On a daily basis, this newsletter will be posted on the web site daily, copies made for those who do not have access to the web as well as 3 left in the Narthex for the parish to read. The previous year’s newsletters and outlines are available as a reference.
Official Photographer and Assistant: This person would be responsible for taking each group photo, the full group photo (with T-shirts on) and for distributing the week’s photos through CD/DVD, post on Flicker and set-up a log-in, and for posting a few of the photos of each day on the parish web site. The CD of photos and short video clips of week are shown by Noon, Friday of VBS week and the required number of CDs copied for distribution to the VBS families. The Assistant (adult or youth) would help with the taking of candid photos during the week and assist the photographer with the editing to CD/DVD process.
Set-Up - Set-up begins the Friday (usually at 6:00 pm) before the VBS week but may also be required on Sunday afternoon, in some areas. EVERYONE who can be available, is expected to help set-up the needed areas of the church not being used during the weekend Masses. Takedown - EVERYONE stays to put the church back to its original order. Everything that was moved at the time of set-up will be replaced and all supplies of the week stored in its proper place. Takedown begins Friday of VBS at 3:30 pm or when the last child leaves. Everything will be put away and the hall vacuumed by 6:00 pm
Snack Leader will plan each day’s snack, purchase the necessary groceries and prepare each day’s snacks. These snacks will reflect the day’s theme and will be served twice a day. All groups may not be eating this at the same time. A snack manual of suggestions will be given to you. This person will need at least one assistant. A Floater will be available to help serve. Volunteer snacks will be available on a designated counter in the kitchen.